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Effective Presentation
Presentation can be defined as a formal event characterized by teamwork
and use of audio-visual aids. The main purpose of presentation is to give
information, to persuade the audience to act and to create goodwill. A good
presentation should have a good subject matter, should match with the
objective, should best fit the audience, and should be well organized.
Essentials or Characteristics of a Good/Effective Presentation
1)
The presentation ideas should be well adapted
to audience. Relating presentation message/idea to the interests of the
audience is necessary. A detailed audience analysis must be made before the
presentation.
2)
A good presentation should be concise and
should be focused on the topic. It should not move off-track.
3)
A good presentation should have the potential
to convey the required information.
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5)
The fear should be transformed into positive
energy during the presentation. Be calm and relaxed while giving a
presentation.
6)
To communicate the desired information, the
speaker should use more of visual aids such as transparencies, diagrams,
pictures, charts, etc. Each transparency/slide should contain limited and
essential information only. No slide should be kept on for a longer time.
7)
A good presentation must be planned. The speaker
must plan how to begin the presentation, what to speak in the middle of
presentation and how to end the presentation without losing audience interests
at any point of time.
8)
Rehearse and practice the presentation. This
will help the speaker to be more confident and self-assured. The more the
speaker rehearses the better the presentation turns to be.
9)
The speaker should encourage more questions from
the audience. He should be honest enough to answer those questions. If any
biased question is put forth by the audience, rearticulate it before answering.
10)
Summarize the presentation at the end. Give
final comments. Leave a positive impact upon the audience.
11)
The speaker must have a presentable appearance
while giving a presentation. He must use confident gestures. He must use short
and simple words.
12)
Try to gain and maintain audience interest by
using positive quotes, humour, or remarkable fact.
13)
The speaker must be affirmative and optimistic
before giving presentation. He should ensure all tools and equipment's to be
used in presentation are working well.
14)
The speaker must state the objectives of the
presentation at beginning of the presentation.
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