Short Report and its Format
A short
report is usually written to inform the authority concerned or specific readers
about a specific matter so that they can make appropriate decision about the
matter. It consists of facts and sometimes analysis of facts. The information
provided in a short report is arranged somewhat in a memo format. While writing
a short report, one must start it with an introduction heading. Also the
purpose of writing the report including explanation should be mentioned in it.
The length of a short report is usually from half page to two pages. However,
the followings are the parts of a short report.
(1) Introduction
(2) Discussion (3) Summary (4) Conclusions (5) Recommendations (6) Appendix
An example of a
short report is given below.
Dibrugarh
University
English
Department
Dibrugarh,
Assam
Report On The
Possibility Of Opening A Short Course In English
Introduction
In a meeting of
the department of English held on 20 May 2016, the view was expressed that our
students have a very poor command in English, both spoken and written. So it
was proposed that a short course in English should be opened under the
management of the English teachers.
Discussion
We realized the
need for such a course for good reasons. From the answer scripts of the
students of different departments, we found that the standard of English of
about 80% of them is far below the average. We interviewed many students of our
university, of some other universities, and even some outsiders, and found that
they deplorably lacked correctness in writing and fluency in speaking English.
We also talked with them about opening a short course in English in order to
help them with the basics of written and spoken English. They all highly
appreciated the idea and opined that such a course would be of much help for
them.
The students
need to use correct English in their answers of the exam questions in different
courses and subjects. If they are given some knowledge about the basics of
spoken and written English, they can go a long way towards their improvement.
Conclusion
So we think that
Short Courses in English will be a quite popular programme. It will help
students, non-students, and professionals.
Recommendations
We would
recommend that such a course should be opened in the Department of English, and
the university should look into the financial aspects of the programme as early
as possible.
Mr. XYZ
Head of the
Department of English
15 June, 2016